Using the InTime Contractor Portal​

As one of our valued Contractors, we have invested in a market-leading contractor portal, called InTime, where you can submit online timesheets and view all payment documentation in one place. InTime is very intuitive and easy to use, which is one of the reasons we chose it, however learning anything new takes time so we have also created some further support and guidance below. ​

 

There is a slightly different journey for logging into InTime depending on whether you are a contractor via Resourcing Solutions or the other specialist brands within Gattaca. You can access the portal by clicking the links below:​

 

You should have been sent an email with your username (usually your email address) and password when you were first setup as a contractor with Gattaca. If you have forgotten your password, use the reset password functionality on the login page. If you have forgotten your username, please get in contact with your usual point of contact or our dedicated contractor helpdesk on 01489 882600, or via agencypay@gattacaplc.com.

Guides by worker type​

To ensure the end-client receives the necessary information, there are slight differences to the process for submitting timesheets depending on the nature of your engagement and pay type. Please access the PDF guides below that relate to your engagement type:​

Worker & Engagement Type Pay type Guidance
Limited Company & Deemed Ltd​ Hourly Read Guide
Daily Read Guide
Start, Break, Finish Read Guide
PAYE & Umbrella Contractor Hourly Read Guide
Daily Read Guide
Start, Break, Finish Read Guide

 

Video guide to submitting timesheets​

Alternatively, watch the handy video below to get a full guided tour of how to submit your timesheets.​

 

 

 

Glossary of Terms​

The below glossary may help you navigate the InTime portal:​

Field Applicable When Description
Date Always
The date for which you want to enter the hours that were worked.
 
Rate Always – The drop down list to pick from will contain applicable rates with appropriate effective dates ​​
Select your contracted rate from the list: for example, Day Rate or Basic. The totals for each rate are displayed in the Rate Information area at the bottom-right of the screen.
 
Start
For when Rate Pay Unit in Bullhorn is set to Hourly (Start,Break,Finish)
 

If you selected an hourly rate, then specify your start time: for example, 08:00.
 
Break
For when Rate Pay Unit in Bullhorn is set to Hourly (Start,Break,Finish)
 

If you selected an hourly rate, specify the total duration of breaks during the day. For example, if you had an hour break for lunch, you would enter 01:00.
 
End
For when Rate Pay Unit in Bullhorn is set to Hourly (Start,Break,Finish)
 
If you selected an hourly rate, enter your finish time.
Hours Only for Hourly – Total Hours & Daily Rate Pay Units. It is filled out automatically for Hourly (Start,Break,Finish)
If you selected an hourly rate, this field displays the number of hours worked based if the values in the StartBreak and End fields have been completed.
 
Units Only for Hourly – Total Hours & Daily Rate Pay Units.
If Day rate then this value will be 1. If hours then this field to be populated with hours worked.
 
Hours Worked Only applicable and appears for PAYE & Umbrella placements where the rate type is total hours or Days
This does not affect pay. Only the units column for these contract types is used. For this scenario you would expect to see for daily 1 in the units column and 8 in the hours worked column and for total hours 8 in the units and 8 in the hours worked column.
 

Click below to access the video guide​

 

Click below to access the PDF guide or video guide (please note the video has no sound)​

Click below to access the PDF guide or video guide (please note the video has no sound)​

Click below to access the PDF guide or video guide (please note the video has no sound)​

Click below to access the PDF guide or video guide (please note the video has no sound)​

Click below to access the PDF guide or video guide (please note the video has no sound)​

 

Further support​

If you still need support or have any questions please don’t hesitate to contact your consultant or our dedicated contractor helpdesk on 01489 882600 or via agencypay@gattacaplc.com​​. Alternatively, click below to access a full FAQs document:

Contractor FAQs

 

Below we have drafted some FAQ to support you through the changes.